Retained search

Why choose MOTIFE as your recruitment partner?

With 15+ years of experience in hiring IT and tech talent, recruitment is at the heart of our services portfolio. We provide comprehensive support that can be tailored to your exact needs.

We can handle everything from creating job descriptions, through to posting, screening, interviewing, assessing technical skills, presenting offers, facilitating administrative processes, and even onboarding


Retained search

1-2 recruiters are dedicated to finding the best candidates for your team, especially senior and leadership positions.

Recruitment rate based on the successful candidate’s annual salary, and split into 3 installments paid at project milestones.

90-day guarantee.

This service includes:

  • more time committed  to your projects than with contingency recruitment
  • close cooperation with hiring managers
  • deep search in niche talent pools
  • in-depth screening
  • shortlist with best candidates from search activities

and also:

  • active identification and outreach to passive candidates
  • advertising and promotion of roles
  • presenting screened candidates to hiring managers
  • coordination of entire process, end to end
  • communication with candidates to maintain engagement
  • presenting offers to chosen candidates
  • advisory on compensation and contracts
  • onboarding support
  • costs of job-board postings, LinkedIn Recruiter licenses, online promotion, etc

Typical timeline

It usually takes between 4 and 8 weeks to hire an IT specialist in Poland (from creating and posting job descriptions, through to contract signing). After accepting an offer, candidates usually have a 1-month (calendar) notice period, although it can be up to 3 months.

Week 1

Week 1-8

Week 3-8

Project kick-off

Sourcing & screening


Offer to candidate

Week 4-8

Trusted by great companies

Client story

Looking to scale up its engineering capabilities, Karhoo chose Poland and MOTIFE to provide end-to-end support in recruiting top talent and to set up a tech lab in Krakow.


"We needed to find a partner who could help us with local facilities, with hiring, with organizing everything. The custom solution built for u was really convenient."

Eugene Solomka

VP Research & Development - Karhoo

Karhoo (Mobility-as-a-Service, UK)

Accelerate your growth, with dedicated support

Building a team in Poland is a great way to grow your global capabilities with top tech talent, while keeping your IP in house, and spreading your culture and values across new locations. Hiring in Poland requires time, resources, and an understanding of the local market. It’s understandable that not every company wants to enjoy the benefits without investing in building new recruitment capabilities or diluting its focus on the core business of building great software.

With retained search services from MOTIFE, you can benefit from experienced IT recruiters working on a dedicated basis to support or run your recruitment efforts. You get full-time commitment from friendly professionals who will take the time to understand your business, your values and culture, as well as the characteristics and skills you seek from team members. They’ll combine this with their intimate understanding of the local market to find and recruit the right people to your team.

Where to start?

Understanding the market

We start by introducing you to the Poland IT landscape and walking you through the key points of Polish labor law. 

This will help you understand the main dos and don’ts of hiring in Poland, legal constraints, as well as the budget required to fill popular roles. 

Your Employer Value Proposition (EVP)

We will work with you to build strong messaging that reflects your brand positioning and values, and will help you appeal to tech talent here in Poland. 

We’ll help you understand what matters to candidates here, market expectations, and the best ways to appeal to and attract top talent

A dedicated recruiter for your project

We will assign one or more dedicated recruiters to work closely with your hiring and HR teams to prepare, execute, and complete your recruitment projects. 

The recruiters will capture your goals, expectations, and any constraints of the hiring project, and will help define the compensation package offered for each position.

How we recruit

of IT specialists are not actively looking to change jobs

is the most in-demand skill

of a candidate's annual salary is the typical recruitment fee in Poland

of IT jobs posted in Poland are remote

When to recruit using an external agency?

When entering a new market, an obvious choice for many companies is to hire candidates using their own recruitment team. To be successful with this option, a company needs to build a recruitment function in the chosen location, as hiring with a remote recruitment team rarely works.

Building one’s own team, however, is an investment which requires time and can slow down initial growth. Hiring with just an internal team is in most cases slower compared with hiring external agencies. Recruiting for senior IT roles can be particularly difficult with only an internal team due to a limited database, relations with candidates, and a need for in-depth knowledge of the market. An in-house recruitment scenario is often chosen when the demand for recruitment is high in the longer perspective, but a slow start is acceptable and when there is no budget for external recruitment agency fees.

To decrease the hiring cost, but to keep a fast pace, companies often choose a hybrid mode when they start with an agency and then continue with a mix of internal, agency and potentially RPO consultants.

Solutions tailored to you: 
Retained search + RPO

For complex recruitment projects or specific business circumstances, it could be beneficial to blend Retained search and Recruitment Process Outsourcing (RPO) services. MOTIFE offers both services and can support your business with a custom recruitment model.

Recruitment Process Outsourcing (RPO)

Consider also

Setup and operations management

Employer of Record (EOR)

Want to enjoy dedicated support from local IT recruitment experts?

Let's talk.

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