Office setup

Imagine your talented tech professionals working in an inspiring office space – a workplace that helps you foster a great culture for people to thrive in and considers both your present-day needs and your future growth ambitions. With our Office Setup services, MOTIFE can help make that vision a reality.

We’ll research, liaise with local partners, and present suitable options for your company. We’ll arrange viewings, advise during negotiations, facilitate contract signing, and even help you get settled in. With MOTIFE as your partner, you can enjoy the process and focus on filling your new space with talented people and big ideas.

Why choose MOTIFE for your office setup?

We have helped dozens of international companies, of all shapes and sizes, set up offices in Poland. Clients trust us because of our:

Connection to local developments.
We track major infrastructure projects and developments to identify their impact on the attractiveness of specific locations and properties.

Awareness of what candidates look for
in a workspace, such as accessibility by bike or public transport, modernity, connectivity, local amenities, potential to inspire.

Intimate knowledge of what’s happening on the office market
We are often aware of what’s available well before it’s listed.

Holistic view and genuine care
for local communities, the business environment, tech talent, and our clients. Our goal is to help find the right fit for everyone.

Dedicated, experienced Operations team
and their ability to advise on key factors that contribute to healthy operations and a thriving workplace.

Understanding of different needs.
We work with mature companies and start-ups, big and small, global and regional, and more

with real-estate developers, property brokers, and letting agencies.

Your new office in Poland

MOTIFE can help you build a team and find a suitable workspace for it anywhere in Poland. We have a strong specialization in Warsaw and Krakow – the two cities with the largest tech talent pools in Poland – and also support capability creation in cities like Wroclaw, Poznan, Katowice, Lodza, and the Gdansk-Sopot-Gdynia Tri-City metropolitan area.

Once you’ve decided on the city, we can help you pick the right operating model from the following options:

Long-term lease

A class-A office space in a modern office building – a fresh, blank canvas that can be adapted to complement your vision and company culture.

Great for:
When you have a long-term vision that you are ready to commit to and are keen to make your Poland hub an important part of your global capabilities.

  • Lease period: 5 years
  • Rent: ca. 15 EUR/m²/month + admin fee + utilities (in Krakow)


A furnished or partially furnished class-A office space in a modern office building – to help you get started more quickly than with a conventional lease.

Great for:
When you want to start quickly with a shorter-term ready-to-move-in option that provides your new team with a professional environment while leaving flexibility for the future.

  • Lease period: from 12 months
  • Rent: Same or slightly cheaper than traditional lease arrangement

Flexible Office

A designated space in a serviced office, procured on flexible terms. Locations typically feature reservable meeting rooms, professional-grade wifi connectivity, and all essential modcons.

Great for:
When you have a distributed or small team, are just getting started, or if your team works remotely, and you want to provide a professional space for occasional use or team meetings.

  • Contract period: fixed period or rolling month-to-month
  • Rent: 350 EUR/desk/month (in Krakow) + optional services (meeting rooms)

Our goal is to help you grow

Other options our clients considered:

  • Office space in old buildings in historic centers
  • Office space in post-industrial buildings
  • Open desks in coworking spaces
  • Office sharing with another company
  • Rental per day (i.e. once a month)

How we find your perfect office

We can help you with everything from articulating your needs, through to moving into your office space.


Briefing and advisory

We share with you insights on the characteristics of different Polish cities and the principles of the real-estate market in Poland. We work with you to articulate your current and future needs, share relevant examples, and capture your requirements and preferences in a briefing document that will inform our search.


Research and selection

Based on your brief, we connect with our local partners, and conduct research to find options that meet your criteria and are available, or soon will be. We present you a shortlist of options in the form of a report containing photos and up-to-date information about costs and availability.
After receiving initial feedback, we organize viewings of your preferred locations, which can take place physically or remotely.


Negotiation and signing

Once you have selected your preferred option, MOTIFE can support you in negotiations to help you reach a satisfactory arrangement. We then liaise with stakeholders on your behalf to arrange the signing and formalization of the contract.


Moving in

Once all formalities are concluded, the MOTIFE Operations team can help take care of logistical aspects associated with moving in. On request, MOTIFE can support basic fit out of the facilities and connecting you with trusted local vendors, such as utility providers, IT vendors, and more. 

Trusted by great companies

Client story

Looking to scale up its engineering capabilities, Karhoo chose Poland and MOTIFE to provide end-to-end support in recruiting top talent and to set up a tech lab in Krakow.


"We needed to find a partner who could help us with local facilities, with hiring, with organizing everything. The custom solution built for us by MOTIFE was really convenient."

Eugene Solomka

VP Research & Development - Karhoo

Karhoo (Mobility-as-a-Service, UK)

Need help finding a workspace for your team in Poland?

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Services to help you get up and running

Finding and setting up your office is just one way MOTIFE can help you get started in Poland. In addition to advisory and consulting services, we provide a range of recruitment services to help start-ups and mature businesses alike scale up their global engineering capabilities.

5 years
typical lease period for a class-A office space

1.7 M m²
office space in Krakow

13.5 - 16.5 EUR
monthly lease per square meter of office/space in an A-class building

350 EUR
monthly rental cost per desk in a serviced office space in Krakow

Consider also

IT Recruitment

Employer of Record (EOR)