By MOTIFE Insights, 29 August 2025
For companies looking to hire in Poland without establishing a legal entity, the employer of record Poland model offers a fast and compliant solution. By partnering with an EOR Poland provider, businesses can onboard talent legally and efficiently, managing payroll, contracts, and local compliance while focusing on their core operations.
Check out also: Krakow IT Market Report 2025
An employer of record is a third-party that hires employees on behalf of a company, managing contracts, payroll, taxes, benefits, and compliance with local labor laws. It enables companies to hire in Poland without setting up a legal entity, reducing administrative work and compliance risks. EOR Poland services are often used for market entry, remote hires, or short-term projects.
Check out also: MOTIFE's EOR Services
In this model, a Poland employer of record acts as the legal employer for individuals working on behalf of a foreign company. While the day-to-day work remains under the client’s control, the EOR is formally responsible for all employment-related obligations under Polish law.
Issuing employment contracts that comply with Polish labor regulations, including mandatory clauses, notice periods, and working time rules.
Running monthly payroll, calculating and remitting income tax and mandatory social security contributions (ZUS), including pension, healthcare, and other insurance components.
Ensuring compliance with occupational health and safety (OHS) requirements, which may include mandatory training and documentation for employees.
Managing onboarding and offboarding, including contract signing, documentation, and exit procedures in line with legal standards.
Administering benefits such as private healthcare, life insurance, gym cards, or meal vouchers if offered, and handling all HR-related administration.
Source: MOTIFE Insights 2025
The EOR Poland model is ideal for companies hiring without the administrative burden of setting up a local entity. It provides a compliant, low-risk way to access talent quickly and efficiently.
Hiring before entity setup. Begin hiring immediately while postponing the process of registering a Polish entity.
Testing the Polish market. Hire locally to explore market potential without long-term commitments or fixed costs.
Onboarding one or two team members. Avoid the expense of entity setup when building a very small team.
Short-term projects or pilot teams. Bring in local talent for limited-duration work while staying compliant.
Avoiding B2B misclassification risk. Ensure a legally clear employment relationship when contractor roles resemble full-time positions.
Hiring remote Polish professionals outside your HQ country. Legally employ and provide benefits to Polish talent without a local entity.
By choosing Poland employer of record services in these situations, companies reduce compliance risk, speed up hiring, and maintain flexibility.
Choosing an employer of record (EOR) model is a smart way to hire in Poland without the complexity of setting up a local entity. It offers a compliant, efficient, and low-risk path to expand your team, especially in the early stages of market entry or during rapid growth.
Speed. Once an offer is agreed, a compliant employment contract can be issued within days — far faster than setting up a legal entity and onboarding in-house.
Compliance. The EOR ensures contracts, payroll, and statutory obligations meet Polish labor law, reducing risks of misclassification or penalties.
No legal entity needed. Hire locally without registering a business, keeping your focus on operations and growth.
Employee satisfaction. Employment via an EOR provides greater security and legal protection than B2B contracts, helping attract and retain top talent.
Flexibility. Easily scale your team up or down, whether hiring a few people, starting a new team, or transitioning staff once your entity is ready.
Local expertise. Benefit from an EOR’s knowledge of Polish employment practices, payroll, and HR administration.
Moatable acquires, incubates, and grows category-leading vertical industry SaaS businesses. The company sought to expand its European presence by building a technology hub in Poland to support its portfolio growth.
As Moatable did not initially have a legal entity in Poland, the company faced barriers to quickly hiring and onboarding local talent. Establishing a compliant presence while maintaining speed-to-market was essential to advancing its strategic plans.
Moatable partnered with MOTIFE through a Build-Operate-Transfer (BOT) model, starting with MOTIFE’s Employer of Record (EOR) services. This allowed Moatable to hire Polish professionals legally under local labor law and start operations immediately, without the burden of managing legal, HR, or administrative complexities.
Thanks to EOR, Moatable was able to bring its first employees on board rapidly and begin product development without delay. MOTIFE then supported setting up a modern office in Krakow to accommodate the growing team. After Moatable’s Polish entity was established, all employees smoothly transitioned from EOR to the company’s own structure. Today, the Krakow hub plays a critical role in driving innovation across Moatable’s SaaS portfolio.
Read more success stories of international companies building IT hubs in Poland.
Partnering with an employer of record (EOR) in Poland is straightforward when approached methodically. Below is a clear outline of how to move from planning to having your new hire onboarded and compliant.
Define the role and scope. Outline the position, responsibilities, required skills, and any special requirements. A clear role profile speeds up the process and ensures alignment with the EOR provider.
Consult with the EOR provider. Discuss hiring needs, salary ranges, compliance requirements, and onboarding expectations. A knowledgeable partner, such as MOTIFE, can also advise on market customs.
Sign the service agreement and finalize the offer. Once terms are agreed, sign the agreement with the EOR and confirm the offer with the candidate. The provider prepares all documentation in line with Polish labor law.
Employee signs the contract under Polish law. The EOR issues and signs the employment contract with the employee, who then works under your direction while you retain operational control.
Payroll, tax, and benefits management begins. From the start date, the EOR handles payroll, tax, social security, and benefits administration, issuing a single monthly invoice.
Regular compliance monitoring and reporting. The EOR tracks changes in labor law and keeps you informed through regular payroll and compliance reports.
How long does onboarding take via EOR?
Once you have selected a candidate and agreed on terms, onboarding can usually be completed within a few days. This includes contract preparation, signing, and setting up payroll and benefits in line with Polish labor law.
Can I transition employees from EOR to my own entity later?
Yes. Many companies start with an EOR for speed and flexibility, then move employees to their own Polish entity once operations are established. A good EOR partner will support a smooth transfer without disrupting the employee’s status or benefits.
Is EOR legal and compliant in Poland?
Yes. EOR is a recognized model in Poland when managed by a licensed and knowledgeable provider. The EOR becomes the legal employer on paper, ensuring full compliance with employment, tax, and social security regulations.
How are benefits and taxes handled? The EOR manages all mandatory employer contributions, personal income tax deductions, and statutory benefits such as paid leave. Any additional benefits agreed with the employee, such as private healthcare or training, can also be administered through the EOR.
Does the employee receive a full Polish employment contract? Yes. The EOR issues a standard Polish employment contract that complies with local labor law.
Learn more about what international companies have achieved with their Krakow tech labs by downloading our Krakow IT Market Report 2025
.png)
If you are interested in setting up your own engineering hub in Poland, contact us at MOTIFE to learn more.
If you are looking for interesting job opportunities in tech companies in Poland, check out open roles at motife.com/jobs.
Explore essential data on Poland's tech landscape.
View all job offers
.avif)
Download the report
Read the full client story
